Coordination means that all elements, work or activities in the organization should be coordinated harmoniously so that the overall goal of the organization can be successfully achieved. With good coordination 1+1>2. Therefore, Fayol regards coordination as a basic function of management. However, if the coordination in management is not effective, it will lead to waste in work stagnation and other aspects:
Poor coordination of work process: In case of problems in the work jointly undertaken by the two departments, neither of them will take the initiative to contact, and the third department needs to coordinate, so the work progress will certainly be affected. There is no clear definition of which department should be responsible for some work. It is at the fault between departments. Their work lacks the spirit of cooperation and awareness of communication. They are watching each other and think that the other department should be responsible for it. As a result, no one is in charge of the work. The original small problems have also been dragged into big problems.
Poor implementation and coordination of superior instructions: The work instructions of the superior and the work assigned at the relevant meetings were not conveyed, and even though they were conveyed, no effective coordination was carried out to organize the implementation, forming a slogan relay. The work stagnated in the department and was not effectively implemented, forming a work blind spot.
Poor coordination of information transmission: The flow of information to a certain department has stagnated, making it difficult for the relevant departments that should have access to the information to carry out their work effectively. The information is not classified and summarized, and stagnates in decentralization; The information has not been fully analyzed, verified and utilized, and remains in its original state; Inaccurate information leads to blind production, chaotic material supply, frequent adjustment of plans, unproductive overtime and increased inventory. What's more, if the information is regarded as the private ownership of the department or individual, it will have a greater impact if it is intentionally not transmitted.
Poor coordination of business processes: The vast majority of management activities cannot be completed by one department independently, and need to be completed by more than two departments in accordance with horizontal business processes. However, due to the separation of vertical department settings from business processes, there will be some breakpoints. If the coordination cannot be done well in time, the business processes will not run smoothly, which will lead to the stagnation of subsequent processes, resulting in losses. Even if we try to get around, it will also reduce efficiency and may not achieve the desired results.
Poor coordination is one of the biggest waste in management. It makes the whole organization unable to form cohesion, lacks team awareness and coordination spirit, and leads to low work efficiency.
